AShop V User's Guide download pdf (Page 293)

Sales Office 293

created yet. Open Orders may be reported for all vendors or for a specific vendor. To view open orders for

all vendors click Go with All vendors selected (default selection). To view open orders for a specific

vendor, first select the vendor, then click Go.

How to Void a New Purchase Order

New orders that contain vendor products automatically suggest a new purchase order for each vendor in

Open Orders. A purchase order cannot be voided until it is sent and saved. To void a new (suggested)

purchase order, first send it to "No Recipient". After it is sent, a void link will appear at the bottom of the

PO.

Unshipped Purchase Orders have been saved and sent or printed, but have not been marked as

shipped. Orders are typically marked as shipped when the vendor sends notice of shipment and/or the

vendor sends tracking information. To view unshipped orders for all vendors click the Go button on the

right. To view unshipped orders for a specific vendor, first select the vendor, then click Go.

Shipped Purchase Orders are purchase orders that have been marked as shipped, but for which a bill

has not been received yet. To view shipped orders for all vendors click the Go button on the right. To view

shipped orders for a specific vendor, first select the vendor, then click Go.

Manage Vendor Bills

A vendor bill may be entered for each shipped purchase order. Vendor bills may then be reported by date

and status. In the reports, the vendor bills link to the related purchase orders, which link to related

vendor and customer information. Note that this feature is intended to track order and billing status and

to facilitate daily operations. It is not intended to replace an accounting system or to be the authoritative

source of data for accounting.

Select the report filters and click Go.

The Vendor selection can be for all vendors or only one selected vendor. The date range can be selected

by bill date or paid date. Status can be all, paid, or unpaid. The reports can be sorted in order of vendor

or date. Action is display or download in CSV.

Unpaid bills appear in vendor reports with a check box. Check the boxes and click Calculate Selected

to see the total amount to be paid.

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AShop V User's Guide Page 293

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